Step-by-step Guide to Recovering Deleted/lost Files on Mac

Mac computers and iPhones are very popular these days, with millions of people using them daily. Apple’s products are loved because they’re reliable, last long, and usually work without problems. People of all ages prefer Macs for their everyday use.

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We store a lot of important things on our Macs and iPhones, like photos, videos, documents, and personal information. In many ways, these devices hold a big part of our lives. But sometimes things can go wrong—like hardware problems, accidental deletions, cyberattacks, or even natural disasters—causing us to lose our files.

The backbone of protecting your data and keeping it safe in case of unexpected scenarios like a cyberattack is having a data recovery software capable of restoring this information in case of need. In this article, we will talk about the options for data recovery in emergency situations.

The best way to protect your data and keep it safe from unexpected problems, like a cyberattack, is to have good data recovery software. This software can help you get your information back if something goes wrong. In this article, we’ll discuss different options for data recovery in emergency situations.

Can you recover lost data from a Mac?
Yes, you can recover lost data on Mac computers. They have tools to retrieve all kinds of files, and we’ll explore them. Apple has made it easier with “Time Machine” for data recovery on Mac. This tool quickly restores your data, giving you peace of mind if something unexpected happens.

Time Machine is like a safety net, ensuring your data is always recoverable. It’s essential for maintaining your data’s integrity and functionality, no matter what.

What is Mac Time Machine?

Time Machine is a tool that creates backups of your files, which you can restore later if needed. It lets you recover individual files or your entire system from an external hard drive or your Mac’s internal storage, useful for unexpected events or when transferring data to a new computer. It works seamlessly with applications like Mail and iWork, allowing you to restore emails, contacts, documents, and presentations without leaving the app.

For network backups, Time Machine lets you back up Macs over the network, supporting certain network-attached storage (NAS) devices or servers. Earlier versions worked with various NAS servers, but newer versions require support for Apple’s Filling Protocol or the Server Message Block protocol. However, Time Machine no longer supports servers using older versions of SMB.

Apple’s Time Capsule, which was available from 2008 to 2018, served as a dedicated network storage device for Time Machine backups. It allowed both wired and wireless backups to its internal hard drive. Additionally, Mac’s Time Machine can work with other external or internal storage devices. You can also recover files over a local network. For example, as a network administrator, you could remotely deploy R-Studio on multiple Mac PCs within your company’s network to recover files after a breach. This tool supports various hard drive formats, including HFS+ and NTFS.

Time Machine works by creating regular backups of your Mac’s data, providing a safety net in case of emergencies. It automatically creates hourly backups for the past 24 hours, daily backups for the past month, and weekly backups for older data until the storage space is full. When space runs out, Time Machine deletes the oldest weekly backup to make room for new ones. This software is incredibly useful and can be a lifesaver.

Here’s a step-by-step guide to setting up Time Machine and initiating backups:

  • Connect your external hard drive to your computer.
  • Click on the Apple icon in the top left corner of your desktop to open “System Preferences.”
  • Under the “System” heading, click on “Time Machine.”
  • Press the “Select Disk” button and choose the external drive you want to use for backups from the list.
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  • On the left side of the screen, move the slider to “On” to enable Time Machine backups, and ensure that the option “Show Time Machine in menu bar” is checked.

Once Time Machine is set up, it starts automatically backing up your data. It creates hourly backups for the past 24 hours, daily backups for the last month, and weekly backups for previous months. When the disk gets full, Time Machine removes the oldest backups to make room for new ones.

The advantages of Time Machine

  1. Free: Time Machine comes pre-installed on macOS, so there’s no additional cost to use it.
  2. Easy to Use: Its intuitive interface and automated backups make it simple for users to set up and maintain regular backups without much effort.
  3. Previewing Backups: Time Machine allows users to preview backups before restoring them, giving them the ability to select specific files or versions they want to recover, which helps prevent accidental data loss.

What are the disadvantages of Time Machine?

While Time Machine is a valuable tool for data backup on macOS, it does have some limitations:

  1. Limited Customization: Time Machine’s simplicity can also be a drawback for advanced users who may want more control over their backup settings or options for excluding specific files or folders.
  2. Requires External Drive: Time Machine backups typically require an external hard drive, which means additional hardware is needed for regular backups. This can be inconvenient for users with limited storage space or who prefer cloud-based backup solutions.
  3. Single Point of Failure: Since Time Machine backups are stored on a single external drive, there is a risk of data loss if the drive fails or becomes corrupted. It’s recommended to have multiple backups stored on different devices or locations for added redundancy.
  4. Not Ideal for Large Files: Time Machine may not be the most efficient option for backing up large files or system images, as it relies on incremental backups that can take up more space over time.
  5. Not Suitable for Windows or Linux: Time Machine is designed specifically for macOS, so users with multi-platform environments or non-Mac devices may need to use alternative backup solutions.

Recovering files from Trash bin

Recovering deleted files from the Trash on your Mac is a straightforward process: simply click on the “Trash” icon, select the files or folders you want to restore, then right-click or control-click and choose “Put Back” from the drop-down menu.

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But what if you’ve emptied the Trash? Can you still recover your data? The answer is yes, it’s possible, but timing is crucial. Acting promptly after emptying the Trash increases your chances of success.

If you’re already using Time Machine, you’re in luck. There’s a chance that the files you deleted from the Trash are backed up in Time Machine’s backups.

Note: Time Machine only backs up existing files, not those already deleted.

So, your best bet for recovering data from an emptied Trash is using Time Machine. If the files aren’t found there, there’s also a possibility of finding them in your iCloud backups.

What makes third-party data recovery software solutions necessary for Mac users?

As Time Machine has its limitations and drawbacks, there arises a need for more advanced third-party file recovery software. These software solutions offer benefits that Time Machine lacks, such as cloud backup options and advanced recovery techniques included in subscription packages.

By using such third-party data recovery programs, you gain the ability to restore all your data or specific files and folders without relying heavily on physical storage devices. Unlike Time Machine, which may have limitations in this aspect, these solutions offer flexibility and reliability in recovering deleted data when needed.

Among the top choices for data recovery software is Stellar Data Recovery for Mac. With this software, you can have peace of mind knowing that your data is protected 24/7. In the event of an emergency like hardware failure or accidental deletion, you can efficiently recover your data with its user-friendly interface, making the recovery process quick and straightforward.

How can you recover permanently deleted files from your Mac Using Stellar Data Recovery for Mac?

Losing files on your Mac can be an unpleasant and distressing experience for every user, especially when they are considered permanently deleted. But using a reliable Data Recovery software for Mac and help you bring back your files within minutes.

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Follow the below mentioned steps to recover your permanently deleted data:

  1. Download and Install Software: Begin by downloading and installing the trial version of Stellar Data Recovery Professional for Mac. This version allows you to scan and preview all recoverable files, giving you an idea of the tool’s effectiveness.
  2. Launch Software: Once installed, launch the software and select the desired file type from the “Select What To Recover” screen. Then, click “Next” to proceed.
  3. Select Drive: Choose the formatted hard drive or partition from the “Select Location” screen.
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  5. Enable Deep Scan: Toggle the Deep Scan recovery option, which is specifically designed to recover files from formatted hard drives or volumes on Mac. Click “Scan” to initiate the process.
  6. View Scan Results: Once the scan is complete, click “OK.” You can view the scanned files in three modes—Classic, File, or Deleted. Preview and select the required files and folders.
  7. Initiate Recovery: Click on “Recover” to begin the recovery process.
  8. Specify Save Location: Click “Browse” to specify the save location for the recovered files. Then, click “Save” to start saving the recoverable files to the specified location.

Wrapping Up

In conclusion, ensuring the safety of your files on Mac involves understanding the available data recovery options, such as Time Machine or using Stellar Data Recovery Software for Mac. These tools help retrieve lost data in case of accidents or system failures. However, it’s essential to prioritize preventive measures like regular backups. By backing up your data consistently, you can reduce the risk of permanent loss and maintain peace of mind about your files’ safety.

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