Best Coworking Software: Comparing the 7 Top Solutions

Working as a team requires that employees of a company be on the same page when using virtual coworking software. Being in sync at work requires habit, and a willingness to be flexible in all areas. Coworking software can help create that habit, and maybe the missing link to your success. With a little digital push, individuals can shift gears and prepare for the future.

How Do Companies Use Coworking Software?


Coworking spaces are a growing trend around the world. It has become the best investment a company can make when utilizing different spaces. Efficiency is the keyword, and that will always be the main selling point of coworking software.

Companies use the best coworking software to help different workers interact with one another. It is a seamless way to communicate, share data and make use of a constantly moving office environment. Some people even go so far as to call coworking spaces a ‘community’. It sounds like a buzzword and absolutely fits if you can get everyone on the same page. The more moving pieces you have, the harder it is to keep a clear line of communication – and that is where coworking software earns its value.

The full description of the product is coworking space management software. What started out as a simple app has now become a full suite full of valuable features. Even if you only use a quarter of the features, the routine that you develop will be a major help with your workflow. Coworking software can help you develop good work habits that improve time management, scheduling, payments, and collaborations. That is only the surface-level features, as the advanced benefits go far and beyond what you would expect.

The Biggest Pros

Automation is the word of the day for both physical and digital jobs. Being able to automate repetitive tasks leaves more time for workers to do more important work. One of the most repetitive tasks in the world is scheduling and rescheduling meetings. Overbookings are an avoidable human error that takes place because the current software doesn’t take updated changes into account. With coworking software, schedules are updated in real-time to reflect availability and can be accessed from a mobile device. Any changes to the scheduled meeting send out a notification to all participants with the updated time of arrival. It’s a simple and effective way to avoid wasting everyone’s time.

Spreadsheets already have useful automation tools called macros. In some ways, spreadsheets are the perfect office application. But that doesn’t mean there can’t be some improvement here or there. The rows of data collected on an excel spreadsheet are better handled in the coworking system. It puts the data you prioritize front and center without needing to search. Adjustable filters will also block out any unwanted information when you’re managing months or years’ worth of data. This shows its worth when you need to automate membership plans for a coworking space.

Automated billing and payment systems are built into the best coworking software. There are plenty of advanced functions, yet it is the simplistic layout that wins over new clients. You aren’t bombarded with a ton of information, but still have the option available with the push of a button. For clients on the other end, a mobile app gives them quick access to arrange bookings or submit payments. Both sides get what they want, and the middleman through the entire process is coworking software.

List of Top Best Guest Post Services

1. Engage Apps


Engage works hard to bring the best coworking software in the industry. Despite its robust offerings, all of the features are placed in a way that makes the most sense. Engage is built for coworking spaces of all sizes, and comes with a free trial to test its best features.

Using the stream feature to engage with coworking members has many benefits. It consolidates a lot of social media features into one streamlined application. With Engage, you can connect with other members to post-work updates, announcements, and general ‘just so you know messages. During a fast-paced workday, this can make a major difference. Even if what you say is to a small group, it will modernize how you communicate with coworkers.

The booking system included in the package continues to improve from its original iteration. Most coworking software options tie the booking system to the calendar. This means that if there is an available spot, anyone can book it for an indefinite amount of time. In short, it is nothing more than a notification system that doesn’t resolve the core reason it was created; booking. Engage overhauls this system with the introduction of smart credits that can be fully customized to your liking. This makes it impossible for any group or individual to overstep and promotes fair usage of each open room.

Engage also offers ticketing, events, and a visitor system. It is feature-rich but competitively priced. You can replace a lot of apps with Engage without needing to learn a complicated piece of software. Free co-working space management software is an attractive option, but Engage has it beat for overall value. For coworking and beyond, Engage is the best choice for space management.

2. Archie


Archie was created with power users in mind that were tired of free co-working space management software. It is a coworking management software that leans on the intuitive features of cloud-based technology. As an all-in-one suite, you’ll gain access to both the app and the software.

There is a lot to like about the interactivity of Archie’s software. It uses an attractive interface that shows the floorplan and its availability in real-time. This may seem like a small addition, but a visual representation of the rooms can prevent a lot of avoidable mistakes. Despite the modern UI, navigating through Archie is snappy. The entire program has a low footprint both on mobile and desktop devices.

If you dive deeper into the feature set, Archie shows a lot of promise when it comes to automation. This includes memberships, contracts, billing, and invoicing. All of it pairs well with the analytics system that goes into full detail when printing reports. Archie has a knack for giving you data that you didn’t realize was vital to a coworking space.

They go above and beyond with updated community features and are one of the best self-serve online stores in the business. And again, for the power users, multi-location management is a piece of cake. In fact, Archie is a great choice if you plan on dealing with multiple coworking environments at once. Pricing is reasonable and comes in a starter, scale, and enterprise package (all customizable with scale).

Everything looks incredible on the surface for Archie. They rival the best and continue to improve on their base program. The only problem is the availability of a free trial account. They only offer a free demo that really doesn’t help a user gauge its real-world usage. When trying out the demo, keep this in mind before signing up for one of the packages.

3. Cobot

In 2010, Alexander Lang and Thilo Utke founded Cobot, a best-of-its-class virtual coworking software. Considering what the software has become, it’s amazing that it started from a simple idea. Lang and Utke were dabbling with the early success of coworking spaces before putting their all into a program to manage the areas. Cobot was the result, and it has come a long way from its beta releases.

Since this is one of the earlier best coworking software choices, you can expect less flair and more of a traditional setup. The dashboard isn’t as busy, and the website itself mimics this same minimalism. What you get as a result is a sleek interface when moving from one feature to the next. Even features like billing and payments don’t clutter up the screen with irrelevant information.

The price is the best on the list, and they offer tiers based on the number of members that will be using the program. That is some incredible flexibility, especially for an area that tends to rotate a lot of coworking partners. If over one hundred-eighty member will be using the program, then a custom offer can be worked out.

Cobot has the best price, flexibility, and cleanest interface when doing a coworking software comparison. Their approach is user-friendly but lacks a lot of the bells and whistles of other products. The biggest flaw is their calendar which seems to be a bit disconnected from the rest of the software. With a few updates, Cobot could definitely move higher up the list.

4. Nexudus

Nexudus is another company that started its roots in the early days. Co-founders Carlos Almansa and Adrian Palacios started the company in 2012 in a still young coworking market. Unlike Cobot, Nexudus took every opportunity to modernize its product with each upgrade. This has led to incredible, but somewhat bloated features.

Nexudus handles a lot, including bookings, memberships, message boards registrations, and advanced reporting. Its suite of features is a long list, and that includes being a fully white label. For some individuals and businesses, that alone is worth the purchase price. It’s not uncommon in the coworking space, but Nexudus seems to have the best QA when it comes to licensing out their product.

That competency comes with a higher than usual learning curve for most users. There is plenty of documentation, and the company has decent customer support. But for a true plug-and-play experience, Nexudus may be a bit intimidating for most. Even with those issues, the product is loved by thousands around the world. Their website is informative, and the prices are very appealing if you’re new to coworking.

Nexudus is a fantastic but flawed product that comes with a ton of support. Once you get used to the software, it is one of the best of its kind. Hybrid workplaces will get the best use out of Nexudus, and smaller companies may find it an agreeable start.

5. Satellite Desk works

Experience is the strength of Satellite Desk works when considering them as the best coworking software. Like many on the list, this group started out by managing their own coworking spaces. The software came a bit later in 2012 and has been a hit ever since. The big difference between Satellite Desk works and the competition is how they view coworking spaces as a whole.

Their inventory system is unbeatable, with a customizable setup that is easy to follow. This works well with the automated billing system and real-time reports. Once you set up Satellite Desk works, it pretty much runs on its own without the need for micromanaging. This makes the software a must-have in busy environments where deadlines are a priority.

Although the software is marketed as white-label, it is less user-friendly in that area than Nexudus. But it does boast a much better calendar with an upgraded reservation system. Intelligent network check-in is another one of the automated features that make Satellite Desk works a great program. The first time you configure the administrator dashboard’s settings will probably be the last time you have to look at it.

User-friendliness and automation are the core parts of Satellite Deskworks. Support is a minor flaw, or rather the speed of support if you have a specific issue. This is a big problem since the company doesn’t offer a trial period and instead opts for a demo. The software is above average in price, but not expensive.

6. Optix

Optix takes coworking software in a completely different direction. While the other products on the list include mobile as an optional platform, Optix is considered the default choice. This isn’t a restrictive design and opens up a brand-new way to enjoy coworking management software. It’s innovative, fun, and tailor-made for portable screens.

The first thing that should be mentioned is forced optimization. Since the data is meant to be displayed on a small device, the developers had to take advantage of the screen real estate. That means the entire interface is touch-friendly and doesn’t put unnecessary clutter in its menus. Despite these changes, Optix is fully customizable to suit your coworking space needs. It’s an app made for configurability, portability, and ease of use.

Optix is also the only fully mobile app on the list that was white-labeled when doing a coworking software comparison. This gives it a significant advantage over cross-platform software. Everything you would expect from a desktop application is presented in Optix’s digestible interface. That includes desk and room booking, invoicing, analytics, check-ins, CRM, and more.

Amazingly, being mobile-only does not mean a lower price. Optix is one of the most expensive coworking software on the list. In some cases, it doubles the price of similar offerings. Its technology is a game-changer, but the price may be a little bit out of the range of most individuals or businesses. There is a custom pricing option that scales, and for most that may be the best price to value choice.

7. OfficeRND

Miroslav Miroslavov is a recognizable name and the founder of OfficeRND. The platform provides excellent software for companies of all sizes. It is one of the most flexible choices on the list and is meant to grow with a workspace. If you have big plans for a coworking space, then OfficeRND is the missing piece to that foundation.

The administrator dashboard neatly arranges information to make multi-location management easier. Spaces are connected with relevant data like payments, booking meeting room management, and member applications. The most used functions are always a few clicks away and never buried beneath a ton of menus.

OfficeRND comes in Flex or Hybrid flavors based on your specific needs. Flex space management is for coworking while hybrid workplace management is for team management. They can be used separately, or together based on the size of the company. Although OfficeRND was developed for different hierarchies, the two software’s are a powerful combo for invested clients.

OfficeRND is easy to set up and comes with a free trial. Pricing is flexible and starts at the lower end of the scale. Competitors have better automated features, but OfficeRND offers a more professional take with its full suite of products. Because of this, there is a high learning curve in order to maximize the value. For most coworking spaces, OfficeRND may seem like overkill (even when using the Flex package only).

The Final Note

Coworking software is a major piece of the puzzle, not the absolute solution. Having workers that are willing to communicate is still the key to bringing everything together. Incoming and outgoing data will only be as useful as willing workers and the tools they use. Find the sweet spot for both, and you’ll always be ahead of the competition.

-A coworking space should be part of a fulfilling experience. Familiarize yourself with the more advanced tools of coworking software so that it is easier on others. Tutorials and classes are available to help, but should not be the main source of information when it comes to the software. Despite coworking products being a third-party solution, they are at their best when an individual educates from within.